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Every Microsoft Word document is based upon a Word template. If you start a blank document, Word uses the template named 'Normal'.
Starting a new document from an appropriate template is a much quicker way of working than opening an old document of the required appearance and then changing its content.
Also, significant savings in time and effort result when you come to revise the format of an existing document that is based upon a well thought out template. Instead of hacking through the document, heading-by-heading, paragraph-by-paragraph, making your alterations as you go, you can flip the document to a more appropriate template and let the template adjust the formatting for you.
These are some of the features you can include in your template:
If you are preparing long documents - contracts or reports, say - your templates might include:
If you have an appropriate template, then basing each new document upon that template should save you a lot of preparatory work.
Suites of templates shared by everyone in your business can ensure corporate style, even in documents prepared by relative novices in the use of Word.
But those are not the only advantages: templates can save you a lot of time in reformatting an existing set of documents.
For example, imagine you have many reports for internal consumption set in Times New Roman with Arial used for headings. Then you need to change the fonts when some of the reports are ready to go to to a client which likes them in a Humanist 777 font with double line spacing.
The quick way to achieve the change is to switch the documents from your own company template to one that you have devised for the specific client.
Your company may have some templates that were created in a version of Word that is older than the one you are using now. In which case you may want to upgrade the templates in order to take advantage of the new features in Word.
Please consider DMW Consultancy Ltd for some help with the upgrade; or with some template training so that you are confident in completing the upgrade successfully yourself.
Templates in Microsoft Word can act as containers for macros — VBA (Visual Basic for Applications) code. A macro automates a sequence of actions thus saving you from having to repeat the whole sequence step-by-step each time you need to complete it.
Copying other people your template will give them access to the macros it contains.